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Our speed of communication has improved dramatically and I can ensure important messages are displayed across both buildings on the site almost instantaneously. It means that we can have our briefings by data conferencing, which adds to the flow of inteligence.
James Henrey, CEO

5 Steps To Invest In The Right Video Conference System

video conferencing

Video conference systems connect more enterprises to a wider business world. The technology is nothing new. But as businesses strive for more effective ways of running, video conferencing is an increasingly powerful tool for expanding companies.

If you’ve already decided video calls are the way forward, all that’s left is to choose the right system. Your ideal package depends on a number of factors. And this is what we’re looking at today. Once we’re done you’ll be ready to make an informed choice on the right video conference solution to benefit your business.

#1: What’s in it for you?

Speaking of benefits, this is your first point to consider. What exactly do you set to gain from video calls? There’s a long list of benefits to video conferencing – from better collaboration to less travel. Or maybe you want to make more of remote or mobile staff.

Chances are you have more than one benefit in mind and that’s fine. Put them together and make a list of what you need from your conference system. This will help you compare features and models to make the right choice for you.

#2: Tick the boxes

Now you know what you need it’s time to find systems which tick all the right boxes. You want a system compatible with the devices you expect to use. The best video conference systems allow you to connect with any PC, Mac, iOS and Android device.

#3: Budget

At this stage you should have a list of suitable options. Next we need to talk budget. Think hard about what you plan to spend. Of course you don’t want to pay more than necessary, but you need a system that meets your requirements and brings a touch of quality to the business.

It’s a tough balance to find. But with a realistic budget in place you can reduce your list to affordable options.

#4: You be the judge

So you have a list of systems to match your needs and budget. Now it’s just a case of putting them in order of quality. Compare specs and features of each option and rank them in order. Video quality is obviously a big factor. Think about what kind of first impression you make to potential investors or interested partners. As a general rule, you want enough quality that users forget they’re not in the same room.

#5: Take the simple, flexible option

The best video conference systems have two things in common. They’re simple to operate for everyone to use. While they’re flexible enough to integrate with other technologies and meet you future business needs.

Later down the line you might want to incorporate data conferencing for better collaboration. Or keep up with the highest quality displays. Either way you want a system that can keep up with your needs for the long term.


For a more in-depth guide to buying video conference tech, take a look at the LifeSize eBook: Ten things to consider before you invest in video conferencing.

To find out more, call the Smarter Interactive team today on 0118 336 0010 and speak to one of our advisors or use the form below to request a call back.

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