An effective business meeting is one that accomplishes the goals as defined by the meeting chair. While this is a very broad statement, it basically means that going into the meeting an outline of what the expectations are – an agenda for example – should be made available to all of the meeting attendees. Knowing what is expected from them (in advance) not only allows them the appropriate opportunity to prepare for the meeting, but it also ensures that if there is any discrepancies, they can have those addressed and resolved prior to the meeting beginning.
While it is not always possible to resolve all of the issues in each meeting – regardless of how long they sometimes go on for – it is possible to take clear and effective notes in the course of the meeting so that any agenda topics that cannot be addressed are noted for future meetings and discussions. Managing an effective meeting is a matter of ensuring that they start when they are scheduled to start and end when they are scheduled to end – utilizing video conferencing and interactive tools like the newer interactive whiteboards currently available, helps to ensure that all participants of the meeting are involved and informed as the meeting progresses and that they have the opportunities they need to have their voice heard.