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How to communicate remotely on software projects

Gone are the days when projects were managed in-house, with everyone available to get together in the meeting room. Now software development is a global business, and to ensure you recruit the best people you may well have put together a team spread across countries or continents. But this brings its own problems, especially when it comes to how to communicate remotely on software projects. In this short article we’ll look at some of the ways you can manage communication to keep software development projects on track.

Teleconferencing
Teleconferencing is one of the oldest methods of remote communication and it’s still very popular today. Free web-based services like Skype mean everyone can access teleconferencing quickly and easily, but you may prefer to use a more stable, professional set up within your business.

Videoconferencing
In the past video conferencing was often a bit of a joke, as the picture was blocky and pixelated and often didn’t match up with the audio. Today even free or low cost videoconferencing platforms deliver good quality images, and dedicated systems or hosted solutions come in an HD variety, giving you crystal clear video with no lagging or pixelation.

Data sharing
Microsoft broke the mould with SharePoint, a remote depository for documents, and services like Google Drive, SkyDrive and Dropbox are essential tools for anyone needing to share documents and data with other people. There are drawbacks though – for example, if two people are working on a document simultaneously there can be issues with conflicts and unsaved changes.

Remote collaboration
Interactive whiteboards are often used locally, for example, for brainstorming projects, but they are also excellent remote communication tools with many additional features that extend the humble flipboard into a collaboration device. SMART Boards, for example, can be used to display any content from a computer, including third party software, and you can take notes and save them as a new document. Some programmes also integrate with the SMART software so you can collaborate with colleagues in your office and further afield and make changes on the fly.

Combining remote communication tools
For even more enhanced remote communication you can share tools to create the experience of a face to face meeting. For example, using a SMART Board, SharePoint and video conferencing together means you can see and speak to your team in real time, open and view coding, images and video, make notes and amendments, record your meeting for future reference and save it in a central location so everyone has access to it.

For more information about how to communicate remotely on software projects give us a call today on 0118 336 0010. We can talk to you about the latest communication technology developments and find the right solutions for your business.

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