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Our speed of communication has improved dramatically and I can ensure important messages are displayed across both buildings on the site almost instantaneously. It means that we can have our briefings by data conferencing, which adds to the flow of inteligence.
James Henrey, CEO

How to Use SMART Boards and Video Conferencing for Better Collaboration

How to Use SMART Boards and Video Conferencing for Better CollaborationBusiness is changing – fewer decisions are made in isolation and collaborative working leads to better decision making, increased productivity and improved staff morale, among many benefits. Technology has changed the way we collaborate too – from the simple flip chart we now have SMART boards, video conferencing, online data sharing, teleconferences and so on, all of which encourages collaboration both locally and remotely. If you use such tools in your business, here are some tips on how to use SMART Boards and video conferencing for better collaboration.

Use simplistic tools for more effective collaboration

Sometimes the technology can actually deter collaboration because it’s complicated to use or requires indepth training, meaning some employees are excluded from the process. Tools such as SMART Boards are simple and intuitive to use. Writing on the board is as straightforward as picking up the pen or using a finger, and the latest models don’t even need to be switched on as they are activated as soon as someone walks into the meeting room!

Offer open communication throughout your business

The most effective collaboration often requires attendance by a wide range of people but it’s not always possible to get everyone together at the same time. SMART Boards overcome this problem in two ways. Firstly you can extend the meeting room remotely via special software that enables people to connect via their laptop or tablet device. Secondly, you can record all your meeting notes and distribute them instantly via email, so employees who couldn’t attend don’t miss out on the information.

Set an agenda and keep on track

Because SMART Boards allow you to have several pages of content that you can flip through quickly, you can have the agenda on display and refer back to it at the flip of a finger, making it much more easy for you to keep focused on the things that really matter. Better still, using multiple SMART Boards enables you to keep your agenda in constant view while you use another board for note taking.

How to Use SMART Boards and Video Conferencing for Better CollaborationRecreate the meeting environment with video conferencing

While collaborating on data is an effective way of communicating, sometimes there’s nothing quite like having a face to face meeting. Introducing video conferencing to the meeting room gives you that opportunity, and the latest platforms enable home and remote workers to join you via their own computers, removing the need for expensive equipment for all participants.

Build relationships away from meetings

Don’t forget that video conferencing doesn’t just have to be confined to the meeting room. If some of your employees work in another office or at home, starting a one-to-one video conference is often as easy as picking up the phone and a great way to build on your relationships outside formal meetings.

For more tips on how to use SMART Boards and video conferencing for better collaboration fill in the form on the right to download our free ebook or call us today on 0118 336 0010.

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