How many times have you gone into a meeting room, taken one look at the flip chart and wondered “what deranged kind of mind drew all of that?”….! Sometimes, when we look at flip charts they appear to be senseless scribble. Of course, to the people actually in the meeting room when the flip chart was being written on, it all made perfect sense. Yet, in the cold light of day it often look something of a muddle.
One of the reasons for this is the format of the flip chart itself. Being portrait shape, its width is narrower compared to its height and that can make it difficult for us to easily express things. When we have width, it is usually easier to draw and annotate notes because of the sense of space we have. Of course you could turn your flip chart on its side, but it would fall over…!
When you move to a whiteboard you find that your notes become easier to read because people tend to write better due to the sense of space. The mere move form portrait to landscape appears to make it easier for us to use such display items.
But the problem with a static whiteboard is that you can’t keep your work. When you want to change subject or move on, or your whiteboard is full, you have to wipe everything out and start again. At least with a flip chart, you just turn the page and can then always go back over earlier material. You can’t do that with a static whiteboard. So, they have their advantages, but they are not as flexible as the humble flip chart.
Enter the interactive whiteboard. Not only does this give you more space in which to write things, but you can save what you write, print it out, email it, annotate it later on, revisit it, archive it, share it on a cloud server – you name, you can do it…!
Not only that, you can incorporate existing content into your “page” – that might include presentation slides, documents or web pages. You can write on them as though you were writing on a flip chart page – but the interactive whiteboard saves the image of the document or page you are looking at, as well as your informal notes, underlines, squiggles and drawings.
What this means is, for instance, you can share the notes you make on a proposal for a client. Someone in your team prepares it, you then discuss it at a meeting, making notes on the document on the whiteboard. The document and the notes get saved together and distributed around the office for further comment or change. As a result you can easily communicate the discussions and decisions made within business meetings in a much more friendly and easy way than taking pictures of a flip chart page on your smartphone and then trying to email them to people, who then have no idea what the flip chart image actually relates to. With an interactive whiteboard your notes and documents get saved together.
You can take interactive whiteboards even further – for instance, using video conferencing technology you can share whiteboard sessions across different offices, or even hold interactive meetings with your clients who are miles away. That means you can save time on projects, save travel costs and be kind to the environment too.
For further suggestions as to how an interactive whiteboard can benefit your business click here.
Suggested Interactive Whiteboard products can be found here.