To create a collaboration strategy, start by considering these factors:
- The realistic percentage of your meeting or training sessions that could be conducted remotely
- Your three most important stakeholders – eg internal teams, suppliers, customers etc
- The number of users and rooms you have – and where they are located
- Whether audio conferencing would fulfil your requirements or if data or video conferencing are also needed
- Whether you need to simply share data, or collaborate on it
- The value of recording information and distributing it afterwards
- Whether you need to reduce travel and communicate remotely
- If communication and presentation needs to be improved when participants are in the same room
- The methods of communication and collaboration you already have in place
- Whether you prefer in-house IT support and infrastructure or outsourcing
No matter how perfect your collaboration strategy may be, sometimes the real battle is with encouraging the adoption of technology in a company. A few tips from us on this include:
- Invest in technology which is simple to use, and allow everyone to have access to it. Utilisation is bound to increase.
- Partner techno-phobes with techno-enthusiasts, increasing staff confidence and encouraging universal involvement.
- Ensure your efforts are supported by reliable and effective training and support.